1. Negotiate and agree upon the scope.
2. Negotiate and agree upon labor hours and schedule.
3. Negotiate and agree upon fees, including fixed fees for Cost Plus Fixed Fee contracts.

• Once negotiations are complete, the consultant and all subconsultants must sign and return the finalized Exhibit B documents.
• The KDOT Project Manager will sign the prime consultant’s Exhibit B and forward it to KDOT’s Contracts Section.
• The Contracts Section will prepare an Agreement for Engineering and Technical Services, which will be reviewed by KDOT Legal and then sent electronically to the prime consultant for execution.
• The consultant must submit PDFs of the signed Agreement and all necessary attachments to KDOT.DesignContracts@ks.gov.
• After a final review by KDOT Legal, the Agreement goes to the State Transportation Engineer for execution.

• Once the Agreement is fully executed, a contract number (formerly CMS number) will be generated, and the Contracts Section or KDOT Project Manager will issue a Notice to Proceed (NTP) to the prime consultant.
• The fully completed Agreement must be executed (by the State Transportation Engineer and entered into our accounting system) within 30 days of the effective date of the NTP.
• In urgent cases, an advanced NTP can be issued once the three steps of negotiation are complete. KDOT determines if an advanced NTP is warranted.
• Note: KDOT will not reimburse any effort prior to the NTP. The contract number (formerly CMS number) is required on payment requests.

When selected for on-call services, you need to submit a signed copy of the KDOT Exhibit B to your assigned project manager who will review and, if in agreement, sign it and forward it to Design Contracts via KDOT.DesignContracts@ks.gov.